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BOARD OF FIRE COMMISSIONERS
DRAFT REGULAR MEETING MINUTES
TUESDAY, FEBRUARY 7, 2012
5:30 P.M. – GUILFORD FIRE HEADQUARTERS

Present:
Jim Galvin, Gary Gilbert, Barbara Hemming, Chief Charles Herrschaft, Assistant Chief Wayne Vetre, Deputy Chief Ken Maginniss, Captain Mr. Gilbert called the meeting to order at 5:30 p.m.
1.
Public Forum
Approve minutes of:
Approve minutes of the January 3, 2012 regular meeting
Upon a motion by Ms Hemming, and seconded by Mr. Leete, the Commission voted to approve the minutes of the January 3, 2012 regular meeting. Correspondence and Notices
Departmental Officers and/or Committee Reports:
Fire Chief/Fire Marshal’s Report
The Chief reported that he had a meeting with the Sales Representative regarding some minor changes to the new engine specifications. There will be another meeting tomorrow, and then the final drawings will be prepared. There will be a webinar with Pierce Manufacturing on Friday (2/10/12) to go over the drawings, and the engine should then officially be in production. The anticipated delivery will be sometime in June, 2012. Board of Fire Commissioners Meeting Minutes February 7, 2012 1 There will be an award ceremony on March 6, 2012 at 6:00 p.m. to award citations to both department members and four civilians who aided a cardiac arrest victim. The individual whose life was saved will also be in attendance. Upon a motion by Ms. Hemming, and seconded by Mr. Galvin, the Commission voted to approve the Chief’s report. Assistant Fire Chief Report
4.2.1 Activity Report(s)
Assistant Chief Vetre reported that there were a total of 256 calls in January. The backup documentation shows 258 calls because that includes two test calls, but the actual number is 256. The total number of calls for the year is The number of back to back calls were as follows: The Assistant Chief also reviewed the responses to a structure fire. He also confirmed that the most recent SAFER grant reimbursement payment Upon a motion by Mr. Leete, and seconded by Ms. Hemming, the Commission voted to approve the Chief’s report. Monthly Business:
Status of FY 2011-12 Budget
The budget is currently at 48.7%, and should be at 50%. There are no major areas of concern at this time. The Chief continues to monitor the Vehicle Maintenance and Overtime accounts very closely. He informed the Commissioners that the Fuel account will be affected by a payment to the Board of Education for fuel which was allocated for the Board of Education Board of Fire Commissioners Meeting Minutes February 7, 2012 2 but used by the Town. He is awaiting further clarification from the Finance Department and will share the information with the Commissioners when it is The Chief also resolved an issue with the maintenance account involving expenses for gasoline at Public Works which were incorrectly charged to the maintenance account. The issue was corrected and the fuel account has Mr. Galvin asked how much impact snow had on the budget. The Chief informed him that it had very little impact. Mr. Galvin also asked if the current expense figures were predictors of expenses for the remainder of the fiscal year. Chief Herrschaft advised that Replacement Salaries are affected in the second half of the year by vacation time. In addition, April, May and June are historically the month when the department experiences the heaviest Consider and take action on monthly Department Expenditures
Invoices for the month totaled $52,873.02. Mr. Gilbert inquired about a payment to Boundtree Medical. This was for replenishment of inventory which is typically done every six months. It also included some small refrigerators for a medication which requires refrigeration (Cardizem). Mr. Galvin noted that electricity rates are coming down, which should help Upon a motion by Ms. Hemming, and seconded by Mr. Leete, the Commission voted to approve the monthly expenses of $52,873.02. Receive Revenue Report
The most recent revenue report was not available at the time of this meeting. Old Business:
Board of Fire Commissioners Meeting Minutes February 7, 2012 3 New Business
Receive update on proposed 2012-13 budget
Chief Herrschaft reported that the Board of Selectmen made reductions to the Fire Department’s proposed FY 2012-13 Budget. They reduced the Fuel Account by $7,000 and left it to the Department’s discretion to cut the budget by an additional $25,000. Chief Herrschaft recommended to the Commissioners that $15,000 be taken from Replacement Salaries, and $10,000 be taken from Overtime. The Commissioners agreed with the Chief’s The Chief reported that there will be live burn training this evening at 7:00 p.m. at Fire Headquarters. The Department has been taking full advantage of the use the New Haven Fire Academy’s Regional Burn Trailer. This evening’s training will meet Any other business to properly come before the Fire Commission
Assistant Chief Vetre reported that the department is looking at other vendors to provide the EMS run forms. They have had product demonstrations and are reviewing costs. The current system requires constant major updates which bring the entire system to a halt. They spend days updating the computer and as soon as they complete it the department is notified about another upgrade. The updates are due to Public Forum

Motion:
Upon a motion by Ms. Hemming, and seconded by Mr. Galvin, the Commission voted to adjourn the meeting at 5:50 p.m.
Respectfully Submitted,
Karen Quercia
Board of Fire Commissioners Meeting Minutes February 7, 2012 4

Source: http://www.ci.guilford.ct.us/agenda-minutes/minutes-pdf/2012/board-fire-commissioners-2-07-12.pdf